Analytics help you
Purchase in Real Time
LYNX help you stay on the top of your Purchases. Smart Notifications help you track your purchase and help you manage your ETAs!
Procurement, Under ControlOptimize Purchasing With Real Data
Procurement managers often have to make spending decisions without accurate, dependable data. LynxERP centralizes and automates purchasing — giving your team the visibility to monitor expenses, predict inventory requirements, and manage stock levels with actual numbers instead of guesswork.
Purchase Order Status
Track the progress of PO at 5 different stages
Notifications
Reminders help you manage bookings
Timeline
Track your Shipments and its ETA
Print/Email
Print or Email Purchase Orders
The Initial Stage of LynxErp's Purchase Process
During the initial stage of LynxErp's purchase process, the Purchase Order (PO) is parked. This means that the PO has been created and saved in the system for further processing. At this point, the PO is not yet officially confirmed or approved. It serves as a preliminary record of the intended purchase, allowing the user to review and make any necessary adjustments before proceeding to the next phase. Once the PO is parked, it can be accessed and modified as needed until it is ready to be placed.
Official Initiation of the Purchasing Transaction
After the PO has been parked and reviewed, it can be officially placed. During this stage, the PO is submitted and sent to the vendor or supplier for processing. The system generates a confirmation or acknowledgement that the PO has been sent. The vendor receives the PO and begins the process of fulfilling the requested items or services. This stage marks the official initiation of the purchasing transaction and sets the wheels in motion for the subsequent steps in the process.
Bridging the Gap between Overseas Dispatch and Arrival
Lynx ERP introduces the "Intrasit" stage, a vital phase in the purchase order (PO) process that encompasses the transit period when the order is dispatched from overseas and en route via sea or air. During this stage, the PO is in motion, moving towards its destination. Tracking systems continuously monitor the PO's progress, providing real-time updates on its estimated arrival date and location. This critical stage ensures transparency and allows businesses to plan and prepare for the forthcoming delivery. From customs clearance to logistics coordination, the Intrasit stage bridges the overseas dispatch with the final receipt, offering complete visibility into the entire procurement journey.
Confirming Delivery and Inspection
Once the products or services have been delivered or received by the buyer, the purchase order moves into the "received" stage. This stage indicates that the order has physically arrived at the buyer's location or designated receiving area. The buyer inspects the items or verifies the completion of the requested services. Any discrepancies or issues with the received items are documented and addressed during this stage. The received status confirms that the order has been delivered and is ready for the final phase of the purchase process.
Successful Conclusion of the Purchase Transaction
The final stage of LynxErp's purchase process is the "completed" stage. At this point, all aspects of the purchase order have been successfully fulfilled. The buyer has confirmed that the received items match the original order specifications, and any necessary documentation, such as invoices or receipts, has been processed. The completed status signifies the successful conclusion of the purchase transaction. It also allows for accurate tracking of completed orders and provides a clear record of the purchase for future reference or auditing purposes.
Request a DemoAI Built InBuild POs by Voice. Never Miss a Reorder.
AI built into the purchasing screens your team already uses — not a chatbot bolted on for show.
Build POs by Speaking
Read off products and quantities out loud to create a purchase order — LynxERP transcribes it and matches it to your catalog.
Reorder Suggestions, Automatically
Reorder points are flagged automatically based on real demand and lead time — no more manual reorder math.